J E S S I C A D. R E E C E

MOBILE: (502) 604-1287

E-MAIL: jessicadreece@gmail.com

EXECUTIVE ADMINISTRATIVE ASST. / ESTIMATING COORDINATOR PROFILE

Create, maintain, and assist all Department Estimate Logs, Hit Ratios, Dashboards,

Project Calendars for Vendors & Department Heads, templates, and other important

data and or information for communications as followed:

  · Receive, review, enter, distribute, &

assist with all incoming Invitations

to Bid (ITB), addendums, and

memos for bidding projects

  ·

Create/design, maintain, and

submit the Corporate Resume to

obtain bidding projects and or to

achieve standard prequalification

inquiries from Vendors & General

Contractors

  · When requested by General

Contractors, obtain current &

accurate business information for

the following AIA Forms: A305 –

1986

forms

(Contractor

Qualification Statements), A310 –

2010 (Bid Bond), A101 – 2007

(Standard Form of Agreement

Between Owner & Contractor) for

submission

  ·

Print a variety of architectural

drawings on the plotter for all

Estimators and Departments.

  · Review important information from

Specifications Manual/Book to

assist with Estimators and all

Departments

  ·

  · Maintain all estimating data and

update the estimating boards for

immediate reference

  ·

Prepare Bid Bond as followed:

Obtain correct information from

General

Contactor(s),

request/obtain bid bond through

surety bond agency, insure all

accuracy, witness signature of

C.E.O./C.F.O., & secure bond into

the final bid proposal/document for

submission

Finalization & submission of final

bid proposal/document as

followed: Create/prepare, insure

complete security & accuracy of bid

proposal/document, review with

the Chief Estimator, submit bid

proposal on due date and time

specific to the correct General

Contractor(s)

  · Approve Estimating Department

invoices

  · Record & create All Estimating

Minutes (Current Estimating Status

of Projects) & Meeting Minutes for

the CEO/CFO when requested

  v

Competencies include:

Assist, prepare, create, and or modify a variety of presentations, spread sheets, learning

guides/examples, meeting minutes, data entry, coordinate and arrange meetings, print

architectural drawings, & creating/submitting bid proposal documents using the

following:

  ·

  ·

  ·

  ·

Microsoft PowerPoint

Microsoft Word

Microsoft Excel

Microsoft Outlook

  ·

Plotter

  · Adobe Acrobat

  · Builders Exchange

  · MSD Portal & Planroom

PROFESSIONAL EXPERIENCE

ARROW ELECTRICAL CONTRACTORS

Louisville, KY

July 2015 to May 2016

Executive Administrative Asst./Estimating Coordinator to the V.P./Chief of Estimating

Create, maintain, coordinate, & assist a variety of reports, spread sheets, charts/graphs,

meetings for the C.E.O./C.F.O., V.P. of Estimating, V.P. of Construction, V.P. of Service

(Service, Telecommunications, & Security), Estimating Department & the Lexington

Branch, to achieve business goals.

EXECUTIVE ADMINISTRATIVE ASSISTANT PROFILE

  · Excellent

interpersonal

communication skills with

various people/personalities

and settings/environments

  · Exceptional attention to detail

with the ability to multitask,

work quickly, and precisely

  · Expertise and special skills are

working under pressure to

meet any unexpected

deadlines and or needs in

challenging/delicate situations

  · Lead by example with a

positive outgoing approach

  · Maintain overall professional

mannerism, high quality

standards, and appearance

  · Adapt and learn quickly to any

periodic

changes

in

responsibilities/duties to meet

business needs

  · Maintain and follow all

confidential procedures and

policies

  · Dedicated leader/team player

with a collaborative approach,

excel in leading teams and

working independently

Competencies include:

Assist, prepare, create, consolidate, and or modify a variety of presentations, spread

sheets, learning guides/examples, meeting minutes, important alerts/information to

display on a monitor, and creating various folders for selected staff to have access to

review information/data in shared drives using the following:

  ·

  ·

Microsoft PowerPoint

Microsoft Word

  v

  ·

Microsoft Excel

  · Adobe Acrobat

Coordinate and arrange meetings/tasks, shared calendars/agendas, create/organize

and manage email folders pertaining to various important subjects/reports for backup

purposes and communicate via email with all staff using the following:

  ·

Microsoft Office/Outlook & Exchange

Daily, weekly, and monthly tasks consist of the following:

  ·

Collect, enter, consolidate, draft, and update a variety of reports, presentations, and data for

business needs and executive level reports

  · Coordinate, accommodate, and assist events and visitors

  ·

Arrange/coordinate events, breakfasts/ luncheons, hotel, dinner, air travel, and

transportation reservations for Executives, Directors, Managers, and Vendors

  · Responsible for collecting/stamping all incoming/receivable mail by maintaining safe up keep

and distribute to all departments

  ·

Process expense reports reflecting supportive documents for Executives, Directors, Mangers,

and Vendors

PROFESSIONAL EXPERIENCE

MARTINREA HEAVY STAMPING

Shelbyville, KY

July 2014 to July 2015

Executive Administrative Assistant to the Plant GM

One-year experience in an automobile/heavy stamping plant of 1,200 employees.

Assisting Executives, Directors, Plant General Manager, all Department Managers,

Administrators, Vendors, and Staff.

  · Administer, create, prepare,

collect, consolidate, update,

and or modify a variety of

reports, presentations, spread

sheets, and or data from all

departments to meet business

needs

and or data to the Plant

General Manager and or

Executive(s)/Corporate

Headquarters

  · Coordinate, and or assist plant

tours, events, meetings, and

conference calls

  · Submit various reports,

presentations, spread sheets,

  v